Adding comments and tracking changes is a very helpful feature in Microsoft Word that makes it much easier for a team of people to collaborate on a document.
But if you share a computer with a co-worker or a family member, then their name might be the one associated with the copy of Microsoft Word on your computer. This means that their name is the one that will appear on any comments that you add to a document, which could be confusing to the members of your team. Fortunately you can change your comment name in Word 2010 by following our short guide below.
Jan 19, 2017 - How to Always Show Comment Lines in Microsoft Word. Comments in Word allow you to provide feedback in a document without changing the text or layout. There are different views for comments. In the Tracking section of the Review tab, click the Display for Review drop-down list at the top of the section and select the “.
Change the Name and Initials That Appear in Word 2010 Comments
We are going to be changing the User Name setting in Word 2010 in the steps below. This will affect other items in Word 2010, including the author name for documents that you create in Word 2010. Note that the author name will not be changed on existing documents, however, nor will it be changed on comments that already exist in the document.
This will also change the user name in other Office 2010 products, such as Microsoft Excel and Powerpoint.
Step 1: Open Microsoft Word 2010.
Step 2: Click the File tab at the top-left corner of the window.
Step 3: Click Options in the column at the left side of the window.
Step 4: Click inside the User Name field and enter your preferred name, then click inside the Initials field and enter the initials that you want to display.
Step 5: Click the OK button at the bottom of the window to save your changes.
As mentioned previously, this will not change the name and initials on comments that were previously entered. You will need to go back and remove any existing comments with the old name, then re-enter them with the new name.
Do you have a table that doesn’t fit on your document? Learn how to fit a table to one page in Word 2010 so that it prints properly.
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This chapter is from the book Microsoft Office 2004 for Mac OS X: Visual QuickStart Guide
This chapter is from the book
This chapter is from the book
Microsoft Office 2004 for Mac OS X: Visual QuickStart Guide
Tracking Changes
Not every Word document is the product of a single person. Occasionally (or perhaps frequently) you may collaborate with others. For instance, you might be creating a group report for school, working on a departmental budget with members of your staff, or writing a magazine or journal article that needs to incorporate an editor's comments. Word has features that enable the author to review the comments and changes of others, as well as to accept or reject each one.
To track changes to a document
- Choose View > Toolbars > Reviewing. The Reviewing toolbar appears (Figure 3.32).Figure 3.32 When track changes is enabled (the darkened icon), the Reviewing toolbar is extremely useful.
- Click the Track Changes toolbar icon on the Reviewing toolbar. When Track Changes is enabled, the toolbar icon is darkened. Any changes you make to the document will automatically be recorded and tracked.
- Choose one of these display options from the Display for Review drop-down menu:
- Original. Display the original, unedited document (as it would look if all changes were rejected).
- Original Showing Markup. Display insertions and formatting changes in balloons. Deleted text remains visible.
- Final. Display the document as if all changes have been accepted.
- Final Showing Markup. Display deletions in balloons. Insertions and formatting changes remain visible in the document text (Figure 3.33). Figure 3.33 You'll do most of your work with Final Showing Markup chosen. You can accept or reject changes, as well as make other necessary edits.
- To insert a comment, select the text on which you want to comment (or position the insertion point). Choose Insert > Comment or click the New Comment toolbar icon. A new comment line is added to the Reviewing Pane at the bottom of the document window. Enter your comment.
- To delete a comment or reject an edit, do one of the following:
- Select the edit or comment in the Reviewing Pane. Click the Reject Change/Delete Comment toolbar icon.
- Click the Reject button (the X) in the associated balloon (Figure 3.34).Figure 3.34 You can accept or reject an edit, as well as delete a comment, by clicking an icon in the related balloon.
- -click the comment/edit in the body of the document and choose Reject Change or Delete Comment from the pop-up menu that appears.
- To accept an edit, do one of the following:
- Select the edit in the Reviewing Pane. Click the Accept Change toolbar icon.
- Click the Accept button (the checkmark) in the associated balloon.
- -click the edit in the body of the document and choose Accept Change from the pop-up menu that appears.
![Electronic signature in word for mac Electronic signature in word for mac](https://www.proof-reading.com/images/Proof-Reading-Track-Changes-Word-Step-1.png)
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